Transactions

Transactions are the core of your financial data in Monize. This page covers creating, searching, filtering, and managing transactions.

Overview#

The Transactions page (the register) shows your transactions across all accounts, or the accounts you filter to. From top to bottom it has a chart summarizing what is in view, a row of your favourite accounts, the filter panel, and the list itself, which you can also read as a month calendar.

Creating a Transaction#

1. Navigate to Transactions
2. Click + New Transaction
3. Fill in the New Transaction form:

The three buttons at the top of the form choose what you are entering: a Transaction, a Split across several categories (see Split Transactions), or a Transfer between accounts (see Transfers Between Accounts).

4. Click Create Transaction. The arrow beside it offers Create Transaction & New, which saves and starts another, keeping the account and date.

Transaction Fields#

Picking a payee fills in its default category, if you have not chosen one yet. When the Amount is an expense or income, its sign follows the category you choose, unless that category has automatic sign turned off.

Date Field Keyboard Shortcuts#

The date field supports keyboard shortcuts for quick date entry:

The calendar popover also has a year picker, so you can jump to a distant year in one step instead of paging month by month.

Quick Payee Creation#

If the payee does not exist, type its name and choose to create it, directly from the transaction form without leaving the page. A category can be created the same way, including a subcategory written as Parent: Child.

Quick Fill from Recent Transactions#

The transaction form includes a history button (clock icon) next to the Payee field. Clicking it opens a popover listing recent transactions, and selecting one quick-fills the form with the payee, category, amount, description, and tags from that transaction. You can then adjust any field before saving.

The history button appears on the new transaction form only -- it is hidden when editing an existing transaction. It is also available in split mode: selecting a recent split entry copies its payee and rebuilds the split rows from the source transaction.

Two Modes#

The popover behaves differently depending on whether a payee is selected:

For payee-scoped results, free-text payee names are matched exactly. If you have not selected an existing payee from the dropdown but have typed a name that matches a previous free-text entry, the popover scopes to that name.

What Is Included#

• Splits are included. A split parent appears as a single row labelled "Split: Category A, Category B" (truncated with a count if more than two categories). Selecting it rebuilds the full split breakdown in the form.
• Transfers are excluded. Transfers between accounts are managed through their own form mode and do not appear in the quick-fill list.

Configuring the Limit#

The number of entries shown in the popover is configurable from 3 to 20 (default 5). Adjust it under Settings -> Preferences -> Transactions -> Recent transactions in quick-fill. See Settings and Security for details.

Foreign-Currency Transactions#

When you were charged in a currency other than the account's, click the currency button beside the Amount field and pick the Entry currency. Type the amount exactly as it appears on your statement: Monize fetches the exchange rate for the transaction's date and shows the converted total in the account's currency, with the rate it used. If the account has a foreign currency conversion fee set, the fee is included and named. Where no rate is found, enter the converted amount yourself.

The register can show such a transaction in the account's currency or the original one.

Attachments#

Every transaction can carry files -- receipts, invoices, statements. In the form's Attachments section:

• Add attachment picks a file: an image or a PDF, up to 10 MB, and up to 10 files per transaction
• Scan document takes a photo with your phone's camera (or picks one on a desktop), finds the page in it, and lets you straighten it, drag its corners, and choose a colour, greyscale, or black-and-white finish before attaching it. The original photo is kept beside the clean copy
• On a new transaction the files are uploaded when you save it

Click an attachment to preview it inside Monize: images at Fit to screen or Actual size, PDFs page by page, with Download at the bottom.

The register has an Attachments column with the count, and the Attachments filter (Any, Yes, No) finds the transactions still missing a receipt. Below the attachments, Add warranty records a warranty for the purchase.

Transaction List#

The transaction list displays your transactions in a table with the following columns:

Click a row to open it in the edit form. Click a payee, category, account, date, or tag in a row to filter the list by it. On a phone, each transaction is a card, and a long press opens its actions.

Sorting#

Click a column header to sort by it, and again to reverse the order. The running balance is only shown while the list is sorted by date. On a phone, sorting is a row of chips.

Choosing Columns#

The Columns button above the list shows or hides columns; you can also right-click a column header (or long-press it on a phone) to hide it. Your choice is remembered in this browser. Default columns for every browser are set under Settings -> Preferences -> Default Views.

Display Density#

The density button above the list (labelled with the current density) adjusts how much fits on screen:

• Normal -- Default spacing with generous padding
• Compact -- Reduced padding, fits more transactions on screen
• Dense -- Minimal padding for maximum data density, with single-letter statuses

Pagination#

Transactions are paginated at 50 per page. Use the controls above and below the list to go to the first, previous, next, or last page, or type a page number. On a phone, swipe left or right to turn the page.

Exporting#

Export saves the transactions that match your filters as a CSV file.

Calendar View#

The Table and Calendar buttons at the left of the bar above the list switch the register to a month calendar; in table view the count of transactions shown sits just right of them. Each day shows its transactions, and your filters still apply. In calendar view the month sits in the middle of the toolbar and the Layers buttons at its right.

• Previous month and Next month move through the months; click the month heading to jump to any month by typing it (for example Mar 1998 or 2026-03). On a phone, swipe left and right
• The Layers buttons show or hide each day's Transactions and its end-of-day Balances; days after today show the projected balance, marked as such
• Scheduled transactions from Bills & Deposits appear on their due days, marked Scheduled (or Overdue)
• Click a day to see everything on it, add a New transaction on this day, or Add a note: day notes are sticky notes that can cover one day or a span of days

Searching and Filtering#

The filter panel provides powerful options for finding specific transactions. Hide folds it away.

Available Filters#

Search Syntax#

Several words find the transactions that contain all of them, anywhere in the payee, description, reference, category, tags, or transfer account. A word that reads as an amount in your number format also matches that exact amount, and one that reads as a date in your date format (ISO YYYY-MM-DD is always accepted) matches that date. A line under the box shows how Monize read your search, and the ? button lists the syntax; choose an example to put it in the box.

The fields are payee, memo (the description), cat, tag, account, ref, amount, date, status, is, and has.

Payee and Category Info Widget#

When you filter the list to a single account, payee, or category, an info panel appears beside the chart summarizing it:

• Account -- the current balance, type, account number, currency, credit limit or interest rate, and the next scheduled payment; for loans and mortgages, the current payment, estimated payoff, and remaining interest. A caret beside the name switches to another account, and an icon opens the account's detail page
• Payee -- total spent, income, the number of transactions, the average amount, the last transaction, the default category, the next bill, the top categories, and a detected recurring pattern
• Category -- the total, this month's budget, the monthly average, subcategories, top payees, and the next scheduled transaction

Each panel can be edited from its pencil icon, and collapsed so the chart uses the full width.

Filter Persistence#

Your filter selections are saved in your browser's local storage, so they persist between sessions. When navigating from a report, the dashboard, or another page, the link's filters are applied via URL parameters and override your saved filters temporarily.

Transaction Charts#

Above the list, a chart summarizes the transactions currently in view. Which chart you get depends on your filters, and Hide chart folds it to a thin strip (you can start with it folded under Settings -> Preferences -> Default Views).

Account Balances#

With more than one account in view and no payee, category, tag, or search filter, a bar chart shows the current balance of each account, with the average and total. The Auto, Linear, and Log buttons set the scale, and clicking a bar filters the list to that account. The chart can be downloaded as a PNG.

Monthly Totals#

When you filter by payee, category, tag, or search, a bar chart of the income and expense totals of the matching transactions. It rolls up to an adaptive Month / Quarter / Year granularity (auto-selected by the span in view, with a manual toggle) and gap-fills empty periods, so bars are spaced by real elapsed time rather than one equal-width bar per active period. Click a bar to narrow the list to that period. Averages are computed over elapsed periods.

Balance History#

With a single account in view, a running-balance chart for it. When no start-date filter is set, it spans the account's entire history; the axis switches between month and year labels as the span grows, and an all-zero (e.g. closed) account shows a banner instead. For liability accounts (credit cards, loans, mortgages, lines of credit) a negative balance is normal, so the chart uses a neutral Min Balance label instead of flagging the low point as a warning.

When you filter by a tag key, a Spending by chart breaks the spending down by the key's values.

Split Transactions#

A split transaction distributes a single payment across multiple categories. For example, a supermarket purchase might be split between "Groceries" and "Household Supplies."

Creating a Split#

1. In the transaction form, click Split
2. Enter the Total Amount
3. In Split Details, give each row a type (Category, Transfer to another account, or Investment), its category or account, an amount, an optional memo, and optional tags
4. Click Add Split for more rows; a split needs at least two
5. The split amounts must total the transaction amount. The footer shows what remains; Distribute Evenly and Distribute Proportionally spread the remainder for you, and a row's button adds the remainder to that row
6. Click Create Transaction

Removing the second-to-last row turns the transaction back into a regular one. Split transactions show their categories in the category column of the transaction list. Click on the transaction to see the full breakdown.

Transfers Between Accounts#

Transfers move money between your accounts (e.g., from chequing to savings).

Creating a Transfer#

1. In the transaction form, click Transfer
2. Choose the From Account and the To Account
3. Enter the Transfer Amount (always positive)
4. Optionally choose a Payee and a Category (see the note below)
5. Click Create Transfer

Monize creates two linked transactions -- one in each account. The source account shows a withdrawal and the destination shows a deposit. Editing or deleting either side changes both.

You can also turn an existing transaction into a transfer, or a transfer back into a transaction, by switching its mode in the edit form and clicking Convert to Transfer (or Convert to Transaction).

Accounts other people share with you as joint accounts can be a transfer's destination too.

Cross-Currency Transfers#

If the source and destination accounts are in different currencies, the form asks for the Amount Received in the destination's currency as well, filled in from the current exchange rate. Both amounts are recorded, so the effective rate is the one your bank actually used. See Currency Management for details.

Editing and Deleting Transactions#

Editing#

Click on any transaction in the list to open it in the Edit Transaction form. Modify any field and click Update Transaction.

Voiding#

Set a transaction's status to Void to cancel it while keeping the record. A void transaction keeps its amount but no longer moves the account balance, and it is shown struck through. Voiding one side of a transfer voids both. To bring it back, edit the transaction and choose another status.

Deleting#

Click Delete on the row to permanently remove a transaction. The account balance is adjusted accordingly. You can undo a deletion right away (see Undo and Redo).

Bulk Update#

Bulk Update allows you to modify multiple transactions at once, such as changing the category, payee, or status for a batch of transactions.

Entering Bulk Update Mode#

1. Open the Filters panel on the Transactions page
2. Click the Bulk Update button (beside the Show Accounts controls on desktop, or at the bottom of the filter panel on a phone)
3. Checkboxes will appear next to each transaction in the list

Selecting Transactions#

• Click the checkbox next to individual transactions to select them
• Use the select all checkbox in the table header to select all transactions on the current page
• If all transactions on the page are selected, a banner will offer to Select all N matching transactions across all pages (useful when filters are applied)

Applying Changes#

1. After selecting transactions, click Bulk Update in the selection banner
2. In the Bulk Update Transactions dialog, toggle on the fields you want to change:
   • Payee -- Change the payee for all selected transactions
   • Category -- Assign a new category; on split transactions the new category is applied to their split lines
   • Description -- Replace the description (leave it empty to clear it)
   • Status -- Set the status to Pending (unreconciled), Cleared, or Void
   • Tags -- Replace the tags (leave it empty to clear them)
3. Only the fields you toggle on are updated; other fields are left unchanged
4. Click Update N Transactions to save the changes

Transfers have their linked counterpart updated as well.

Exiting Bulk Update Mode#

• Click Cancel Bulk in the filter panel to exit without making changes
• Completing a bulk update automatically exits bulk mode
• Clicking Clear selection in the selection banner also exits bulk mode

Bulk Delete#

You can delete multiple transactions at once using the same selection mechanism as Bulk Update.

How to Bulk Delete#

1. Enter bulk mode using the Bulk Update button in the filter panel
2. Select transactions using checkboxes (individual, page-level, or all matching)
3. Click Delete in the selection banner
4. Confirm the deletion in the dialog

Deletion Modes#

Important Notes#

• Deletion is permanent
• Linked transfer counterparts are automatically deleted along with the selected transaction
• Account balances are recalculated after deletion
• A confirmation dialog shows the count of transactions to be deleted before proceeding

Transaction Status#

Each transaction has a reconciliation status:

The status flow is typically: Unreconciled -> Cleared -> Reconciled

Click the status in the list to cycle it, or set it in the transaction form or during the account reconciliation process. A void transaction can only be changed in the form. See Account Reconciliation for details.

Copying Transactions#

The Copy dropdown on each transaction row provides two actions:

Duplicate#

Opens a copy of the transaction with the same account, payee, amount, category, tags, and description in the Duplicate Transaction form, so you can adjust any fields (such as the date) before saving.

Schedule as Recurring#

Converts a transaction into a recurring scheduled transaction. The scheduled transaction form opens pre-filled with the transaction's details. Set the frequency, next due date, and other scheduling options, then click Create.

The original transaction is not modified in either case. For more on scheduled transactions, see Bills and Deposits.

Undo and Redo#

Monize tracks your recent actions and lets you undo and redo them using keyboard shortcuts:

Undo and redo work across all data pages -- transactions, accounts, categories, payees, tags, securities, budgets, scheduled transactions, and custom reports. A toast notification confirms each undo or redo operation. The Action History button (the clock icon in the header) lists your recent actions, with Undo and Redo buttons.