Bills and Deposits

The Bills & Deposits feature lets you schedule recurring transactions so you never miss a payment or forget about regular income.

Overview#

Bills & Deposits manages your recurring financial obligations and expected income. It shows a cash flow forecast built from your schedules, lists every scheduled transaction (or shows them on a month calendar), and can post transactions automatically on their due dates.

The summary at the top counts your Active Bills and Active Deposits, the Monthly Net of all your active schedules converted to your home currency, and how many are Due Now (overdue or due today).

Creating a Scheduled Transaction#

1. Navigate to Bills & Deposits from the top navigation bar
2. Click + New Schedule
3. Choose what you are scheduling with the buttons at the top: a Transaction, a Split across several categories, a Transfer between accounts, or an Investment transaction
4. Fill in the form:

5. Click Create

Fields#

Split Scheduled Transactions#

Like regular transactions, scheduled transactions support splits across multiple categories. Choose Split at the top of the form (or click Split Transaction) to add multiple category/amount rows; the rows must add up to the Total Amount. Cancel Split returns to a single category.

Transfer Scheduling#

You can schedule recurring transfers between accounts (e.g., a monthly transfer from chequing to savings). Choose Transfer, then the From Account, the To Account, and the Transfer Amount. You may optionally also assign a Category: the transfer is still not counted as income or expense, but it will appear in the monthly category breakdown (useful for tracking recurring investment contributions).

Investment Scheduling#

Choose Investment to schedule a recurring investment transaction, such as a monthly purchase of an ETF or a dividend reinvestment. Pick the Investment Account, the Action (Buy, Sell, Dividend, Reinvest Dividend, and so on), the Security, and the Quantity (Shares), Price per Share, and Commission. The Funding Account defaults to the investment account's own cash; pick another account to model a contribution followed by a purchase. When the occurrence is posted, you can adjust the quantity, price, or total to what was actually traded.

Frequency Options#

A monthly schedule on the 31st falls on the last day of shorter months.

Bills List#

Below the forecast, the list shows all scheduled transactions with:

A modified badge counts the upcoming occurrences you have changed (see Overriding Individual Occurrences), and paused schedules are marked inactive.

Filtering#

Show filters opens the filter panel and Hide folds it away again. At the top of the panel, the All, Bills, and Deposits buttons narrow the list to one kind of schedule; below them you can search by Name and narrow by Payees, Accounts, and Categories. While the panel is folded, its header counts the filters in use and lists each one as a chip you can remove, and Clear removes them all.

The Bar Above the List#

The bar directly above the column headers starts with the Table and Calendar buttons and, just right of them, how many schedules the filters leave (Showing 5 of 12 bills and deposits, not shown on a phone). At its right-hand end, Export downloads the list as it is filtered to a CSV file, with each schedule's next occurrence amount and due date, and the density button sets how much fits on screen.

Calendar View#

The Table and Calendar buttons switch between the list and a month calendar of every occurrence; in calendar view they sit at the left of the toolbar, with the month in the middle. Move between months with the arrows, click the month to jump to any month by typing it (for example Mar 1998 or 2026-03), or return to the current one with Today. Click an occurrence to edit its schedule.

Posting a Transaction#

To record an occurrence yourself, click Post Transaction on its row. The Post Transaction dialog lets you change the Transaction Date, the Amount, the Category, the Description, and the Reference Number for this posting only, or split it with Split this transaction. It shows what the posting does to the account's balance, and warns you when posting on that date would take an account below zero or over its credit limit.

Click Post Transaction to create the transaction and advance the schedule to its next due date. Clicking an item in the dashboard's Upcoming Bills widget opens the same dialog.

Auto-Posting#

When Auto-post on due date is turned on for a scheduled transaction, Monize automatically creates the transaction on its due date without any manual intervention.

How It Works#

1. Every hour, Monize checks for active, auto-posting scheduled transactions that are due today or overdue in your timezone
2. Each due occurrence is created in the designated account, with any changes you made to that occurrence
3. The next due date is calculated based on the frequency
4. When the end date or the number of occurrences is reached, the schedule ends

A posting that fails (for example, for want of an exchange rate) raises a notification so you can post it by hand.

When to Use Auto-Posting#

• Fixed-amount bills (e.g., rent, subscription services) -- The amount is the same each time
• Regular transfers (e.g., monthly savings contribution) -- Predictable, consistent amounts

When NOT to Use Auto-Posting#

• Variable-amount bills (e.g., utilities, credit card payments) -- Use reminders instead and enter the actual amount manually
• Bills your bank's import already brings in -- the imported row and the auto-posted one would both be recorded

Overriding Individual Occurrences#

You can modify or skip individual occurrences of a scheduled transaction without changing the overall schedule.

Modifying an Occurrence#

1. In the bills list, click Edit Occurrence on the scheduled transaction
2. In Select Occurrence Date, choose which upcoming occurrence to change (occurrences you already changed are marked Modified)
3. In the Edit Occurrence dialog, change the Occurrence Date, Amount, Category, or Description for this occurrence only
4. To split just this occurrence across multiple categories, turn on Split this occurrence and add category/amount rows (independent of whether the underlying schedule is split)
5. Click Save Override (or Update Override for one you changed before)

The override only affects that single occurrence. All other future occurrences follow the original schedule. Reset to Default removes the override. When you later edit a schedule that has overrides, Monize asks whether to Keep Modifications or Delete All Modifications.

Skipping an Occurrence#

If a recurring bill does not apply for a particular period (e.g., a holiday causes a payment to be skipped):

1. Click Skip Occurrence on the scheduled transaction
2. Confirm in the Skip Occurrence dialog
3. The schedule advances to its next due date

Cash Flow Forecast#

The Cash Flow Forecast at the top of the page projects your account balances from today's balances, the transactions already dated in the future, and every scheduled occurrence.

• Choose how far ahead to look: 7D, 30D, 90D, 6M, or 1Y
• Accounts to forecast picks the accounts. With none picked, all your accounts are drawn as one line; with two or more, each account gets its own line beside a Total of Accounts line
• Hover over the chart to see the balance on a day and the transactions that move it
• Below the chart: the Starting and Ending balances and the lowest point of the period (Min Balance for liability accounts)
• Hide chart (the arrow at the top right) folds the forecast to a thin strip; click the strip to bring it back. This browser remembers the choice

An occurrence that fell due and was neither posted nor skipped counts on the first day of the forecast. If an exchange rate is missing for one of the currencies involved, the forecast says so rather than showing a total that leaves it out.

This helps you:

• Anticipate when account balances will be low
• Plan for upcoming large expenses
• Ensure sufficient funds for automatic payments

The same forecast is available as a dashboard widget.

Loan Payment Scheduling#

For loan and mortgage accounts, scheduled transactions track the regular payments.

Setting Up Loan Payments#

The easiest way is to let Monize create the schedule: fill in the payment details when you create the loan or mortgage, or use Set Up Recurring Payments on an existing one. The schedule it creates splits each payment into a principal transfer to the loan account and an interest line booked to the loan's interest category, priced from the balance and the rate in effect on each due date. The calendar, the Upcoming Bills widget, and Edit Occurrence each show that occurrence's own payment and split.

To set one up by hand, create a Split schedule from your bank account with a Transfer line to the loan account for the principal and a Category line for the interest.

Schedule as Recurring#

You can create a scheduled transaction from any existing transaction without re-entering its details.

1. On the Transactions page, find the transaction you want to schedule
2. Click the Copy dropdown on the transaction row and select Schedule as Recurring
3. The scheduled transaction form opens pre-filled with the transaction's account, payee, amount, category, and tags
4. Set the frequency, next due date, and other scheduling options
5. Click Create

The original transaction is not modified -- a new scheduled transaction is created based on its details.

A credit card's detail page can also schedule a monthly payment with Make a Payment, and a bank account's detail page offers Create bill for recurring charges it finds in your transactions. See Account Detail Pages.

Email Reminders#

Monize reminds you of scheduled transactions as they come due, in the notification bell and, when you turn them on under Notifications, by email or push. A schedule's Remind Days Before sets how early. Reminder emails are colour-coded to help you quickly distinguish between expenses and income at a glance.